Should I Write a Letter to My Potential Landlord?

Should I Write a Letter to My Potential Landlord?

When searching for a new rental property, numerous factors come into play. One aspect that is sometimes overlooked is the decision of whether or not to write a letter to a potential landlord. While this approach might seem unconventional, composing a well-considered letter can go and in some instances could be the reason the landlord accepts your rental offer. Let’s take a closer look at the advantages of writing the landlord a letter along with some considerations to make.

Should I Write a Letter to My Potential Landlord?

Benefits of Writing a Letter

There are several benefits if you decide to write a letter to your potential landlord:

  1. Showcasing Professionalism: In a competitive rental market, a letter to a potential landlord can set you apart from other applicants. It demonstrates your professionalism, attention to detail, and willingness to go the extra mile to secure the rental property.
  2. Personalization: A letter provides you with an opportunity to introduce yourself beyond the confines of a rental application.
  3. Explaining Special Circumstances: If you have unique circumstances that might not be adequately addressed in the standard rental application, a letter can be a platform to explain these.
  4. Addressing Concerns or Gaps: If there are gaps in your rental history or credit report, a well-written letter can allow you to address these concerns upfront. You can explain any reasons behind these gaps and provide reassurance of your financial stability.

Key Considerations

Before writing a letter to the potential landlord here are some things to consider:

  1. Appropriateness: While writing a letter can be beneficial, it’s important to gauge the appropriateness of doing so. Some landlords may not appreciate or consider such letters, so it’s crucial to find out the landlord’s preferences beforehand.
  2. Balance and Conciseness: Your letter should strike a balance between being informative and concise. Avoid writing a lengthy essay; instead, focus on the most relevant and compelling aspects of your rental application.
  3. Tone and Language: Maintain a professional and respectful tone throughout the letter. Avoid overly casual language and ensure your writing is free of grammatical errors.
  4. Relevance: The content of your letter should be relevant and personalized to the property and your application.

Structuring Your Letter

When writing a letter to your potential landlord, consider the following structure:

  1. How To Write a Letter to a Potential LandlordIntroduction: Briefly introduce yourself along with your family or other occupants and express your interest in the rental property.
  2. Qualifications: Highlight your qualifications as a tenant. Mention things such as your steady income, positive rental history, and any relevant references.
  3. Reasons for Interest: Explain why you are interested in renting this specific property. Mention any features that attracted you, such as the location, amenities, or appearance of the property.
  4. Address Challenges: If you have bad credit, an old criminal record, gap in employment provide the landlord with an explanation. Never lie, be completely honest, upfront honesty can go a long way with a landlord.
  5. Respect for Property: Express your respect for the property and your commitment to maintaining it well. Assure the landlord that you will adhere to any rules and regulations outlined in the lease.
  6. Closing: Thank the landlord for considering your application and express your anticipation of a positive response. Provide your contact information and encourage them to reach out if they have any questions.

Final Thoughts

Writing a letter to your potential landlord can be a strategic move that sets you apart from other applicants. It offers an opportunity to introduce yourself and your eagerness to rent the property. It also provides an opportunity to address any potential concerns the landlord may have about your offer, such as credit, pets, or gap in employment. When carefully executed a well-crafted letter can help pave the way to securing a rental property.

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About the Author

Top Wellington Realtor, Michelle Gibson, wrote: “Should I Write a Letter to My Potential Landlord?”

Michelle has been specializing in residential real estate since 2001 throughout Wellington Florida and the surrounding area. Whether you’re looking to buy, sell, or rent she will guide you through the entire real estate transaction. If you’re ready to put Michelle’s knowledge and expertise to work for you call or e-mail her today.

Areas of service include WellingtonLake WorthRoyal Palm BeachBoynton Beach, West Palm Beach, Loxahatchee, Greenacres, and more.

Should I Write a Letter to My Potential Landlord?

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Michelle Gibson Wellington Florida REALTORMichelle Gibson of the Hansen Real Estate Group Inc is a full-time REALTOR who has been specializing in Wellington Florida real estate since 2001. This veteran of the real estate industry has expertise in technology, marketing, and social media.


Hansen Real Estate Group Inc. is a full-service real estate brokerage specializing in residential real estate. As a customer-focused, quality organization, we achieve success one client at a time. Call 561-333-0446 or e-mail me today at [email protected].

Michelle Gibson and Hansen Real Estate Group Inc fully support the principles of the Fair Housing Act and the Equal Opportunity Act. Accessibility Statement


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